Typically, a client taking a lease of offices will need to have fibre-optic cabling installed for high speed internet. Usually this cabling will be from the basement or ground floor of the building to the client’s office and is generally routed through the risers. In order to have the fibre-optic cabling installed, permission from the landlord called a wayleave will be needed.
Here are our top tips for making sure that your business premises has fully functioning fibre-optic cabling and that the process is as smooth as possible:
Check a Wayleave is needed
Generally, tenants will need a wayleave for fibre optic cabling in place in order to get high speed broadband. Before you enter into the (sometimes complex and timely) wayleave procedure, check with your I.T expert if you need high speed broadband. Your business may not need high speed broadband in which case you have just saved yourself some money. Also check with the landlord if the other tenant’s in your building will have fibre-optic cabling in place. If this is the case, you will be able to save time and money by simply using the same provider – so be sure to check this out first!
The wayleave process can take a long time. As most businesses want to have fully functioning I.T. as soon as they move in, clients should start the process of applying for a wayleave at the same time their lawyer is agreeing the lease. Do not wait until the Lease is agreed before thinking about the wayleave.
The landlord’s costs for granting a wayleave are typically £2,000 - £3,000. As a tenant you will generally be liable for both yours and the landlord’s legal fees. While it is common for the tenant to pay the landlord’s costs, this isn’t set in stone. When the Heads of Terms are being negotiated by the agents, try and negotiate that the landlord and tenant cover their own costs for the wayleave.
As there are likely to be at least 4 parties involved in sorting the wayleave; the landlord, the tenant, the telecoms company and the IT company dealing with the installation of it, to avoid unnecessary delays we need to ensure there are clear responsibilities within the tenant team to make sure EVERYONE responds to queries on any wayleave matters at once so delays are minimised.